Steps to Take When Hiring a Nanny

3 min read

Taking care of your child’s needs is incredibly important, and when you need to hire a nanny, it’s crucial that you get it right. Nannies provide a useful service in looking after your children while you’re at work or away from home. They normally carry out basic childcare duties but depending on your needs, may also be able to help transport your children. The process of hiring a nanny may seem complicated at first. If you’re already overwhelmed by childcare, it can be difficult. However, the process can be relatively simple, provided you follow the correct steps. In this guide, we’ll explain how to hire a nanny and the steps you need to take to make sure that the nanny you hire is reputable and safe. We’ll also explain how to perform nanny background checks using a site such as This can help you to relax and make sure that your children receive the best possible care. nanny hiring

1. File for an Employer identification

If you’re going to be hiring a nanny, you’ll need to have a state and federal employer number. This helps make the process legitimate and ensure that you can hire a professional nanny in the right way. First, you’ll need to speak to the office of employment for your state. Then you’ll need a form SS-4 from the International Revenue Service. Complete these forms to receive your employer numbers before you progress to the next step.


2. Advertise for a Nanny Position

You’ll want to create job postings for the nanny position. Make sure you’re clear about the obligations of the role. You should include the schedule that works best for you and any general duties you expect from your nanny. Take a look at some other job postings to get an idea of how to write a good advert. Remember that depending on where you post the advert, the quality of your applicants may vary.


3. Perform a Background Check on Your Potential Candidates

Once you have some good candidates, you’ll want to check their credentials and make sure they’ve been honest on their applications. Background checking services allow you to search for details about a person using just their full name. You can uncover employment history, education history, and criminal record. To keep your children safe, you’ll want to make sure that you can trust your nanny. Only ever hire a nanny that has a clean record plus good experience and qualifications. This may cost more, but the safety of your children is priceless.


4. Verify that Your Nanny is Legally able to Accept Work in the United States

You’ll need to make sure that your nanny can legally accept work in the country to avoid issues down the line. Obtain the I-9 Employment Eligibility Verification Form from the US Citizenship and Immigration Office. Once this is complete, and you’ve verified the information, you can move on to the next step.


5. Report Your New Hire and Set Up a Payroll System

You should always report any new hire to the state within a certain amount of time. This process will depend on which state you live in but will properly set up the hire. Once that’s finished, you can create a payroll to compensate your nanny. Check the rules in your state on how many hours your nanny can work and the minimum wage. Generally, you’ll also have to pay a nanny tax, which will cover the nanny’s social security and basic healthcare. This usually equates to about 10% of the nanny’s pay but may change depending on where you live. This is a little tricky to set up, but there are lots of payroll services that will be able to do it for you. Choose a service that specializes in nanny or household services to complete the payroll.


6. File the Correct Forms at the End of Each Year

You’ll need to make sure that your nanny gets their W-2 form each year before the end of January. You’ll also have to complete a W-2 and W-3 and file them with the Social Security Administration before the end of February each year.

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